Privacy Policy

Introduction

ChurchWiseAI LTD (“we,” “our,” or “ChurchWiseAI”), an Ontario, Canada corporation, operates SermonWise AI (“the Service”) at sermonwise.ai. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use the Service.

By creating an account or using SermonWise AI, you consent to the practices described in this policy. If you do not agree, please do not use the Service.

Data We Collect

Account Information

• Email address and display name (provided at registration via Supabase Auth)
• Authentication credentials (managed by Supabase; we do not store passwords directly)
• Subscription tier and billing status

Theological Tradition Preference (Sensitive Religious Data)

When generating sermons, you select a theological lens (e.g., Baptist, Catholic, Lutheran, Reformed, Pentecostal, Orthodox, or one of 11 other traditions). This constitutes religious belief data, which is considered sensitive personal information under the Personal Information Protection and Electronic Documents Act (PIPEDA) and similar privacy laws.

We collect this data solely to provide you with tradition-aligned sermon outlines. Your theological preference is stored with your account and associated sermons. By using the Service and selecting a theological lens, you provide express consent for us to collect and process this religious preference data for the purpose of sermon generation.

Sermon Content

• Scripture passages, themes, and prompts you provide for sermon generation
• Generated sermon outlines, including title, points, illustrations, and applications
• Derivative content: small group guides, children's sermons, and social media posts
• Target audience selections (e.g., mixed congregation, youth, seniors)
• Sermon style selections (Expository, Topical, Narrative, Devotional)

Usage Data

• Sermon generation counts and usage statistics
• Feature usage (exports, derivatives, community sharing)
• Device type, browser, IP address, and general location (collected automatically)

Payment Information

Payment processing is handled entirely by Stripe. We do not store credit card numbers, bank account details, or other payment credentials. We receive from Stripe: transaction confirmation, subscription status, and billing cycle dates.

Cookies and Tracking

We use essential cookies for authentication and session management. We use analytics cookies to understand how the Service is used. We do not sell cookie data to third parties or use it for cross-site advertising.

How We Use Your Data

• To generate sermon outlines aligned to your selected theological tradition
• To generate derivative content (small group guides, children's sermons, social media posts)
• To track your usage against your plan limits (Free: 2/month, Pro: 15/month)
• To process subscription payments via Stripe
• To send account-related communications (billing confirmations, service updates)
• To improve the Service through aggregated, anonymized usage analytics
• To comply with legal obligations

AI Data Practices

SermonWise AI uses third-party AI providers (OpenAI and Anthropic) to generate sermon content. Here is how your data is handled in this process:

• What is sent to AI providers: Your sermon generation prompts (scripture, theme, style, target audience) and your selected theological tradition are sent to OpenAI and/or Anthropic APIs to generate sermon content.
• AI provider data retention: Under our agreements with OpenAI and Anthropic, input and output data may be retained by these providers for up to 30 days for abuse monitoring and safety purposes, after which it is deleted. Neither provider uses your data to train their general models under our API terms.
• No third-party AI training: We do not permit your sermon content to be used to train third-party AI models. Your sermons are not contributed to any training datasets.
• Your content, your ownership: Generated sermons and derivative content are your intellectual property. See our Terms of Service for details.

Sub-Processors

We use the following third-party service providers to operate SermonWise AI:

Data Retention

• Sermons and derivatives: Preserved for the duration of your active subscription plus 90 days after cancellation. After this period, sermon content is permanently deleted. You may export your sermons at any time before deletion.
• Account data: Retained for the duration of your account plus 90 days after account deletion request.
• Billing records: Retained for 7 years to comply with Canadian tax and financial record-keeping requirements.
• Usage analytics: Aggregated and anonymized data may be retained indefinitely for service improvement purposes.

Your Rights

Under PIPEDA (Canada)

If you are a Canadian resident, you have the right to:

• Access your personal information held by us
• Request correction of inaccurate personal information
• Withdraw consent for the collection and use of your data (which may require account closure)
• File a complaint with the Office of the Privacy Commissioner of Canada

Under CCPA (California)

If you are a California resident, you have the right to:

• Know what personal information we collect and how it is used
• Request deletion of your personal information
• Opt out of the sale of personal information (we do not sell personal information)
• Non-discrimination for exercising your privacy rights

Under GDPR (European Union)

If you are located in the EU/EEA, you have additional rights including data portability, the right to restrict processing, and the right to lodge a complaint with your local supervisory authority. Our legal basis for processing religious data is your explicit consent (Article 9(2)(a) GDPR).

Data Security

We implement reasonable technical and organizational measures to protect your personal information, including encryption in transit (TLS), encryption at rest for database storage, and access controls limiting employee access to personal data. However, no method of electronic transmission or storage is 100% secure.

Children's Privacy

SermonWise AI is intended for use by adults (pastors, ministry leaders, and theological students). We do not knowingly collect personal information from individuals under the age of 16. If we learn that we have collected data from a child under 16, we will delete it promptly.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or by posting a notice on the Service. Your continued use of SermonWise AI after changes take effect constitutes acceptance of the revised policy.

Contact Us

For privacy inquiries, data access requests, or to exercise any of your rights under applicable privacy law, contact us at: